One word of warning (no method is perfect): as we worked on the production of the Google doc online, some participants read a version under construction as a final version and had strong comments about things that were left out. The missing items had simply not yet been integrated into the production document from various source documents. The moral of the story is to communicate, clearly, the status of the document when sharing and any status changes as they occur. This aside, the method worked well. ᐧ Steve Ediger 773-920-7350 (google voice) 505-426-7088 (mobile) On Fri, Jun 5, 2015 at 2:29 PM, Beret Griffith via Dialogue < dialogue@lists.wedgeblade.net> wrote:
Thanks to Tim for sending the report to the listservs.
I forgot to add a message making clear the Archive Report to the Board was written by a team of people. We worked in a Google document which was shared with the whole team. After brainstorming content for the report, we worked first as pair partners to write separate sections of the report. Then all sections of the report were incorporated into one electronic document we could all read and edit. Photos taken during the week were added. The document was written, edited and sent to Ted Wysocki in record time. Seems so simple now.
What is so remarkable about this? Only a couple of years ago many of us on the Archives Advisory Council did not have gmail, had not worked in Google docs, and were resisting taking on yet another new technology. The Tech Team and the technologically savvy among us persisted; we all changed our email addresses to gmail; began sharing documents; getting technological help when necessary; and having face to face meetings once a week...all has changed the trajectory of archive work.
Remember Corporate Writing with pencils & pens creating many pages for reproduction. People working on typewriters clicking all night, correcting with white out, millions of documents produced in the 24 hour print shop operation with presses running all night, sitting at drafting tables into the night creating graphics with rulers, black pens (and more whiteout), sticking down lettering, cutting and pasting photos....
Beret Griffith
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